Platform
Web + Mobile support
Industry
Real Estate
Country
India
Service
Project management services
Real-time profitability for every construction project
Streamlining project tracking and boosting profits for Ratna Construction
Ratna Construction Agency is a growing infrastructure company focused on civil works. It handles road development, villa construction, and commercial real estate projects. The company works with internal teams and subcontractors, requiring strong coordination. Multiple projects are managed simultaneously, often involving extensive labor tracking and deadline-driven milestones.
Their operations span engineering design, procurement, subcontractor coordination, and on-site execution. With projects running in parallel, they rely heavily on cost tracking, timesheet entries, and accurate budget forecasts. Any delay or mismatch affects overall profitability and delivery timelines. This makes timely project visibility and data accuracy a key business need.
Client's problem statement
Turning construction project complexity into coordinated simplicity
Ratna Construction Agency managed multiple large-scale projects using manual methods like spreadsheets and paper-based logs. This led to scattered data, delayed updates, and inconsistent reporting. Labor hours were tracked inaccurately, and project progress lacked clarity, often causing scheduling conflicts and reduced accountability across teams handling different project phases.
Financial reporting was frequently delayed due to scattered cost data, leading to budget overruns and missed alerts on rising expenses. Coordination gaps between departments made it difficult to make timely and informed decisions. Faced with these growing inefficiencies, the company turned to Odoo to bring everything under one integrated system.
Challenges
Labor and subcontractor hours were tracked using paper or WhatsApp, and it caused real-time effort tracking and accountability at the project site to become nearly impossible.
Project progress, budgets, and profitability were tracked using scattered spreadsheets and paper logs, which led to delays, overspending, and weak inter-departmental coordination.
Quotations required manual signatures and back-and-forth emails, delaying approvals and creating confusion between internal teams and clients.
Teams operated in silos, each keeping their own records, which made it hard to coordinate updates or make quick, informed decisions.
Project-wise expense tracking was unclear due to mixed or misfiled records, and it made it difficult to assess actual profitability.
Solution
With Odoo’s Timesheet app, site workers and supervisors log hours daily against assigned tasks. Labor costs and task efforts are updated instantly. It also ensured real-time visibility into workforce productivity and accurate project costing.
Odoo 18's centralized project dashboard offers live insights into tasks, budgets, timesheets, and profitability. It improves cross-team collaboration, improves financial oversight, and supports on-time decisions with accurate data in one unified view.
Using Odoo’s digital signature and document management tools, quotations can be prepared, signed, and sent to clients in one workflow. This reduces turnaround time and ensures all documents are securely stored and easy to access.
A centralized project portal in Odoo brings all departments onto one platform. The overview page provides task updates, communication logs, and shared timelines. It assures everyone is aligned and reduces rehashing old ideas.
Using Odoo’s analytic accounts and budgeting tools, each cost is tagged to its specific project. This gives precise insight into planned vs. actual spending and helps monitor profitability with minimal manual tracking.
Features
Customer features that offer unified workflows and seamless results
Task assignment
Projects are structured into clear phases with defined tasks. Each task is assigned to specific team members, ensuring accountability and clarity in daily responsibilities and project workflows.
Smart timesheets
Workers log hours directly to tasks via mobile or desktop. This ensures real-time labor costing and integrates with invoicing to bill clients accurately based on actual work performed.
Budget control
Budgets are set at both project and task levels. All expenses, materials, labor, and subcontractor fees are tagged to projects. It allows for precise budget tracking and early overrun alerts.
Real-time profits
Interactive dashboards compare planned budgets with actual costs and revenues. Project managers view profit margins instantly and take timely action to protect overall profitability.
Quick approvals
Sales module integration allows digital signing of quotations. Clients and teams avoid delays from paperwork by approving and sharing quotes directly through the online portal.
Centralized storage
All essential project documents, photos, and videos are uploaded and securely stored in one place. Easy retrieval ensures updated documentation is always available when needed.
Design
Custom design built for clarity, control, and faster decisions
Tools & Technologies
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Python
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PostgreSQL
Odoo 18
Razorpay
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